File Number: PAZ2026051100100

Release Date: May 29,2026

Applicable to: 200 online users · Integrated cloud ERP solution for assembly integration and project-based manufacturing enterprises

Chapter 1: Tender Announcement

1.1 Bidding Organization Information

Tenderer: Huachangda Intelligent Equipment Group Co., Ltd.

Project Location: Jiading District, Shanghai

Project Nature: New development, implementation, interface development, and operation and maintenance services for an enterprise information cloud ERP system

1.2 Project Overview

This project targets an enterprise with a scale of 2,000 online users specializing in assembly integration and project-based manufacturing. Its core business encompasses project initiation and order acceptance, customized assembly production, and comprehensive project management across the entire lifecycle, covering sales projects, procurement supply chains, production planning, cost control, and financial accounting. To achieve digital transformation of business operations, standardized processes, and integrated data management while eliminating data silos between existing group systems, we are now conducting a public tender for an integrated cloud ERP system. The package includes full suite of cloud service modules, organizational registration mechanisms, custom system interface development, implementation training, and operational maintenance services, with the following key functional objectives to be met:

1. Establish a unified multi-organization governance framework for the group, supporting multi-level management across the group, subsidiaries, and project departments, while standardizing organizations, permissions, master data, and processes.

2. Achieve standardized and integrated financial accounting, with unified platform management for general ledger, accounts receivable and payable, funds, assets, financial statements, and consolidated financial statements.

3. Integrate the entire project lifecycle management with financial cost tracking, establishing a closed-loop system for project budgeting, execution, cost accumulation, revenue recognition, and analysis.

4. Enhance parallel accounting of product costs and project costs to facilitate precise aggregation and allocation of production manufacturing costs and expenses.

5. Achieve deep integration of supply chain, production, projects, and finance, automate business processes to financial systems, and enhance efficiency and compliance.

6. Develop an operational analysis and reporting platform that supports multi-dimensional queries, in-depth analytical visualization, and enhances management decision-making.

7. Achieve full integration of data, documents, and processes between OA and ERP systems, eliminate information silos, and ensure automated closed-loop business operations.

The solution covers all levels of the group and its subsidiaries, including: Financial Cloud, Supply Chain Cloud, Manufacturing Cloud, Project Cloud, Cost Control Services, Multi-Organizational Management, Reporting Platform, Low-Code Development, OA and ERP System Integration, and Mobile Apps.

1.3 Scope of Tender Procurement

This procurement constitutes a comprehensive modular cloud ERP integrated service package, encompassing six core cloud services along with corresponding customized development services, as detailed below:

• Financial Cloud: General ledger management, cash management, accounts receivable and payable management, fixed asset management, enterprise operational risk management, consolidated financial statements, corporate reports, actual product costs, project cost accounting, tax management, multi-dimensional financial auxiliary accounting

• Supply Chain Cloud: Sales Management, Procurement Management, Inventory Management, Internal Transactions, Inventory Accounting

• Cloud Computing for Manufacturing: Production Planning, Outsourcing Management, and Production Management.

• Project Cloud: Project initiation, WBS task decomposition, project budgeting, project planning, project risk management, project analysis.

• Cost Control Services: Expense Reimbursement, Expense Budgeting

• Organizational Filing Service: Filing platform, organizational management, price comparison, low-code development, and project member applications.

• Custom Development Service: This involves developing bidirectional interfaces with the Group's existing OA and ES systems, conducting data integration testing, ensuring synchronization compatibility, implementing exception handling mechanisms, and performing basic operational maintenance.

1.4 Delivery Cycle

Delivery timeline: Complete core module deployment and interface integration testing within 4 months after contract signing; finalize full-module implementation and comprehensive acceptance delivery within 6 months.

1.5 Bidder Qualification Requirements

• The bidder must be a domestic independent legal entity with valid business operating qualifications.

• It holds the copyright for its proprietary cloud-based ERP software, possesses relevant product certifications, and has the necessary qualifications for compliant cloud service operations.

• Within the past three years, there have been at least three successful implementations of cloud-based ERP systems in the assembly integration and project manufacturing industries, each serving organizations with a workforce of 200 employees or more.

• The service provider must be an original manufacturer or a first-tier authorized vendor, with a localized technical implementation, development, and operations team based in Shanghai.

• We possess extensive experience in custom development of group OA and ES system interfaces, as well as effective data integration implementation.

Chapter 2: Detailed Technical and Functional Requirements of the Project

2.1 Financial Cloud

2.1.1 General Ledger

· supports the group's unified accounting subjects, auxiliary accounting processes, voucher rules, accounting policies, and ledger systems.

· provides end-to-end processing for vouchers—including preparation, import, review, accounting entry, carryover, profit/loss conversion, year-end closing, and reverse closing.

· Supports multi-dimensional auxiliary accounting: departments, projects, customers, suppliers, materials, cost centers, and custom accounting items.

· supports internal transaction coordination, account reconciliation, automatic cash flow allocation with manual adjustments, and automatically generates the cash flow statement.

· provides comprehensive account query and cross-checking capabilities for general ledgers, subsidiary ledgers, journal books, multi-column accounts, balance sheets, and chronological journals.

· supports cross-organization queries, aggregations, and offsetting operations, enabling centralized group financial monitoring and compliance management.

2.1.2 Cash Management

· Supports receipt slips, payment slips, and expense payments.

· seamlessly integrates with accounts payable, accounts receivable, expense reimbursement, project payments, and procurement payments, enabling closed-loop management of fund disbursements.

2.1.3 Accounts Receivable Management

· supports comprehensive management of all receivables, including sales receivables, project receivables, other receivables, receivable notes, and advance receipts.

· Revenue recognition, payment recording, write-off, aging analysis, maturity alerts, and bad debt provision and reversal.

· Supports customer credit management and integrates seamlessly with sales, project, and contract systems.

· Provides accounts receivable balance statements, subsidiary ledgers, aging analysis reports, collection analysis reports, and comprehensive accounts receivable reports.

2.1.4 Payable Management

· supports comprehensive management of all payment-related operations, including accounts payable (general), project-specific payments, other payable items, payable bills, and advance payments.

· Provide the statement of accounts payable, subsidiary ledgers, and aging analysis.

2.1.5 Fixed Assets

· Comprehensive asset lifecycle management: addition, modification, depreciation and amortization, impairment, disposal, and scrapping.

· supports fixed assets, intangible assets, and their classified management and accounting.

· supports multiple depreciation methods, classified depreciation, departmental allocation, and automatic generation of depreciation vouchers.

· and the general ledger, asset management system, ensuring consistency between records and physical assets.

2.1.6 Consolidated Financial Statements

· supports statutory mergers, management mergers, and multi-criteria mergers.

Automatic reconciliation and offsetting of · internal transactions, internal trades, and internal cash flows.

2.1.7 Corporate Reports

· Supports data retrieval for internal management reports and monthly reports.

· supports customizing report formulas, checking logical consistency, and exporting for printing.

· Provides report permission controls to meet multi-organization reporting aggregation requirements.

2.1.8 Actual Product Cost

· supports the accumulation, allocation, and calculation of production material costs, labor costs, and manufacturing overheads.

· supports various pricing methods including monthly average, first-in-first-out (FIFO), and standard cost, as well as provisional inventory recording and reversal entries.

· provides cost composition analysis, cost variance analysis, abnormal cost alerts, and product profitability analysis.

· is automatically integrated with production, inventory, stock accounting, and general ledger systems to enable precise cost calculation.

2.1.9 Project Cost

· Adopting projects as the measurement unit, it enables automatic aggregation of full-cycle project costs: materials, labor, overheads, and indirect expenses.

· supports accounting and allocation based on WBS, cost elements, cost centers, and multi-dimensional criteria.

Real-time comparison of · project costs against budgets, with over-budget alerts, mandatory controls, or reminders, and support for cost allocation and revenue matching.

· Provides project cost ledgers, detailed cost statements, cost summaries, project profit/loss analyses, and cost traceability queries.

2.1.10 Business Operation Analysis

· Build a performance dashboard covering key metrics: revenue, profit, expenses, cash flow, balance sheet, accounts receivable, and inventory turnover.

· supports multi-layered data tracing from reports to general ledgers, vouchers, and business documents to pinpoint the root cause of issues.

2.2 Supply Chain Cloud

2.2.1 Procurement Management

· A fully integrated closed-loop process covering requisition, approval, ordering, receiving, warehousing, invoice collection, settlement, and payment processing.

· Procurement price management for suppliers, procurement contracts, purchase invoices, and procurement analysis.

· Integration with inventory, accounts payable, projects, production, expense control, and OA systems to achieve seamless integration of procurement operations and financial processes.

2.2.2 Sales Management

· Quotation, Order Processing, Shipping, Outbound Delivery, Invoice Issuance, Payment Collection, and Settlement.

· supports multi-organization sales, internal transaction sales, and project-based sales, automatically generating accounts receivable and revenue recognition.

· provides sales ledgers, gross profit figures, sales rankings, shipment execution records, and customer analysis reports.

2.2.3 Inventory Management

· Inventory intake, outbound, transfer, counting, assembly/dismantling, format conversion, storage location management, and inventory alerts.

· supports batch and expiration date tracking, enabling comprehensive quality traceability and refined inventory management.

· provides transmission/reception/stock summary reports, inventory ledgers, analysis of stagnant materials, and inventory age analysis.

2.2.4 Internal Transactions

· Group's internal procurement, internal sales, internal material requisition, and internal settlement processes.

· Supports internal transaction pricing, internal settlement processes, and internal transfer of property rights, automatically generating internal accounts receivable and payable.

2.2.5 Inventory Accounting

· Cost accounting for · inventory intake and outbound, cost calculation, end-of-period processing, account closure, and final settlement; automatically generate vouchers.

· seamlessly integrates with procurement, sales, inventory, production, general ledger, and cost systems, ensuring real-time data synchronization.

2.2.6 Price Inquiry and Comparison

· Procurement processes encompass inquiry, quotation, comparison, pricing, traceability of procedures, and final approval—all conducted with compliance and transparency to reduce procurement costs.

· supports historical price comparison queries, supplier quote comparisons, and price database management.

2.3 Manufacturing Cloud

2.3.1 Production Planning

· Demand planning, Material Requirements Planning (MRP), and plan issuance.

· supports order-driven, inventory-driven, and project-driven planning to ensure complete material availability and orderly production.

2.3.2 Production Management

· Production orders, material requisition, replenishment, return, warehousing, production progress tracking, and material consumption control.

2.3.3 Outsourced Management

· Outsourced orders, material issuance, material receipt, verification, processing fee settlement, outsourced inventory, and outsourced material control.

· integrates with procurement, inventory, accounts payable, and cost management to establish a closed-loop system for outsourced operations.

2.4 Project Cloud

2.4.1 Project Process Management

· Project initiation, feasibility study, bidding, contract execution, briefing sessions, plan formulation, WBS decomposition, schedule management, and document management.

· Project execution tracking, task assignment, deliverable management, acceptance management, closure management, and project documentation.

· Support Project Board: Progress, costs, revenue, payments received, resources, risks, and changes are clearly displayed at a glance.

2.4.2 Project Risks

· Risk identification, registration, assessment, early warning, handling, tracking, and closure form a closed-loop risk management system.

· supports comprehensive risk monitoring across multiple dimensions for project safety, progress, cost, and funding.

2.4.3 Project Budget

· Project estimate, budget preparation, approval, issuance, breakdown, control, adjustment, and execution analysis.

The · project budget is integrated with costs, expenses, procurement, and payments, enabling proactive budgeting, real-time control, and post-event analysis.

2.4.4 Project Analysis

· Project progress analysis, cost analysis, revenue analysis, profit analysis, payment collection analysis, and resource efficiency analysis.

· Multiple project comparisons, project rankings, profit/loss forecasts, and performance evaluations.

2.4.5 Project Member Application

· Mobile applications for work reporting, task acceptance, progress tracking, document approval, project information queries, and collaborative communication.

· supports on-site operations and mobile approvals, enhancing project execution efficiency.

2.5 Fee Control Service

2.5.1 Expense Reimbursement

submission of all types of expenses including · loans, reimbursements, travel costs, office expenses, and project expenditures.

· is integrated with budgeting, general ledger, project management, and OA systems to ensure cost compliance, transparency, and controllability.

2.5.2 Cost Budget

Preparation, issuance, control, execution analysis, budget overruns warning, and approval of · cost budgets.

· Implement multi-dimensional control by department, project, cost center, and expense type, supporting both rigid and flexible controls.

3. Integration Requirements for OA and ERP Systems

3.1 Synchronization of Organizational Structure

The organizational structure of · Zhiyuan OA has been fully synchronized with the ERP system, ensuring consistency across organizations, personnel, and processes.

· supports adding and modifying organizations with consistent data.

3.2 Master Data Synchronization

· Supplier Information: OA supplier details are automatically synchronized to ERP, with unified coding, names, and statuses.

· Project Information: OA project data is automatically synchronized to ERP.

3.3 Synchronization of Procurement Requirements

· The ERP procurement requisition is automatically synchronized to the OA procurement requisition, including details such as organization, material, quantity, requisition date, using department, and project information.

3.4 Return of Quotation Results

The · OA tripartite quotation results are automatically transmitted to ERP, including the quote details, unit price, total amount, comparison conclusion, and approval status, enabling seamless integration with subsequent procurement processes.

3.5 Synchronization of daily expense reimbursement (non-project)

·OA automatically sends daily expense reimbursements (excluding specific items) to the ERP system to generate reimbursement forms, including details such as the reimbursing employee, department, expense type, amount, and item description.

3.6 Synchronization of Project Expense Reimbursement

The · OA project reimbursement form is automatically sent to the ERP system to generate a project expense statement, containing details such as the project, amount, contract, and payment information.

3.7 Project Work Hours Synchronization

· Project hours recorded in OA are automatically transferred to the ERP project hour sheet, including personnel, project, WBS, date, hours worked, task details, and approval status, for labor cost calculation.

4. Basic Platform and Mobile App

4.1 Multi-organizational Control

· supports a multi-level architecture comprising Group – Subsidiary – Project Department, with unified master data, permissions, workflows, and reports.

· supports cross-organization collaboration, data isolation, internal transactions, internal settlements, and consolidated reporting.

4.2 Reporting Platform

· Custom Reports and Queries.

· Supports permission management, export and printing, and deep query capabilities.

4.3 Low-Code Development

· supports custom forms, workflows, pages, and interfaces to meet personalized business expansion needs.

4.4 Mobile App

· supports mobile approval, task management, messaging, reporting, expense reimbursement, and collaboration.

· PC data, processes, and messages are synchronized in real-time with mobile devices, enabling seamless mobile office operations.

5. Requirements for the Technology Platform

1. Architecture: B/S architecture, featuring distributed, highly available, and scalable capabilities.

2. Security: Complies with China's Level 3 Information Security Protection Standard, featuring identity authentication, fine-grained permissions, operation logs, and data encryption.

3. Performance: High concurrency and stability, supporting 24/7 operation.

4. Integration: Standard API interfaces support OA and ERP data synchronization, ensuring accurate data and synchronized status.

5. Scalability: Supports flexible expansion of organizations, functions, and processes to accommodate future business growth.

6. Usability: The interface is clean and the workflow is clear, supporting mobile and intelligent applications.

Bidders must complete the development of customized interfaces and joint debugging with the company's existing Group OA system and ES system. Specific requirements are as follows:

• OA System Integration: Synchronization of organizational structure, user permissions, two-way circulation of business approval documents, process message notifications, and synchronized archiving of approval trails.

• ES System Integration: bidirectional synchronization of basic archival data, real-time interaction of operational ledger data, data query and retrieval, and unified data aggregation and reporting.

• Interface Standards: Features encrypted transmission and real-time synchronization mechanisms, with error notification alerts, log recording, and breakpoint resumption capabilities.

• Reserve interfaces for future system expansion, and provide free interface debugging and minor adaptation/optimization services during the warranty period.

6. Project Implementation Requirements

1. No subcontracting or division of tasks; the project team must remain stable, and key personnel shall not be replaced arbitrarily.

2. Implementation Process: Requirements analysis → Blueprint design → System configuration → Integration development → Testing → Pilot deployment → Full-scale rollout → Acceptance testing.

3. The OA and ERP integration must be provided separately: the integration solution and interface list.

4. Phased delivery and modular deployment ensure controllable risks, traceable processes, and verifiable outcomes.

7. Project Acceptance Requirements

1. Phased acceptance: Pilot acceptance → Full-scale launch acceptance → Final acceptance.

2. The integration acceptance must verify that: organizational synchronization, supplier/project master data, procurement requirements, third-party quotations, daily reimbursement processes, and labor hour synchronization are all functioning properly.

3. Acceptance criteria: Functions are fully functional, processes run smoothly, data is accurate, and integration operates normally.

4. Consistent data, traceable documents, closed-loop processes, and real-time status synchronization.

8. List of Deliverables

1. Project management documents: Implementation plan, organizational structure, and requirements specification.

2. Integrated specialized documentation: OA and ERP integration solution, interface list, interface development code, and secondary development function code.

3. Testing and deployment documentation: Testing plan, Deployment plan.

4. User and Maintenance Documentation: User Manual, Operation Manual.

5. Acceptance and Summary Documents: Launch Report, Acceptance Report.

Chapter 3: Pricing Specifications and Bid Instructions

This quote is a total price including tax and covers all services: cloud module deployment, requirements analysis, process mapping, system configuration, data migration, API development, joint debugging and testing, staff training, first-year operations and maintenance, and compliance reporting system setup. The quote must be itemized, and hidden charges are prohibited.

3.1 Required items for quotation

1. Licensing fees for six major cloud service packages (Financial Cloud, Supply Chain Cloud, Manufacturing Cloud, Project Cloud, Cost Control, and Organizational Reporting);

2. System implementation service fees (research, configuration, process optimization, data import, and deployment support);

3. Costs for customized development of OA and ES system interfaces, as well as joint debugging and testing;

4. Training costs for all personnel (administrators, key users, frontline operators);

5. First-year free maintenance service fee;

6. Optional value-added services (unit prices must be specified separately).

3.2 Bid Contact Person

Bidding Contact Person: Li Li

Send bidding materials to the email address purchases@hcd-group.com

Technical Contact Persons: Engineer Wang – 15262566839; General Manager Li – 17702196518

3.3 Submission of Bids and Bid Closure Date

Tender deadline: June 5, 2026, at 17:00. Please submit the tender documents via email before the deadline; the documents must be PDF files with official seals. Submissions after this date will not be considered valid.

3.4 Bid Opening and Questioning

Within one week after the bid submission deadline, the company conducts an internal bid evaluation. If any clarification requests from bidders arise during the evaluation process, procurement staff will contact them; bidders are requested to maintain open communication channels and respond promptly via phone or email during this period. The evaluation results will be sent to the successful bidder via email within one week following the evaluation session, while unsuccessful bidders will not receive further notifications.

Chapter 4: Bid Evaluation Criteria (Total Score: 100 Points)

1. Product Function Fit (40 points): The evaluation focuses on project manufacturing, assembly production planning, supply chain management, financial cost control, organizational reporting, and interface compatibility. Full functional coverage and alignment with business scenarios earn a perfect score.

2. Technical Architecture and Security (15 points): Cloud-native architecture, security certifications, data compliance, openness, mobile compatibility, system stability;

3. Implementation and Development Capabilities (20 points): Local Shanghai team setup, industry-specific project cases, practical experience in interface development, and standardized implementation methodologies.

4. Quotation reasonableness (15 points): The quotation should be transparent, itemized clearly, and offer excellent value for money, without inflated prices or malicious low-price competition.

5. After-sales service and maintenance (10 points): Response speed, on-site support, version upgrades, warranty services, and problem resolution capabilities.

Chapter 5: Core Terms of the Contract

5.1 Training and Quality Assurance After-Sales Service

Training:

· Tiered training: System administrator training, key user training, and end-user training.

· Training Objectives: Ensure users can independently operate, maintain, and resolve common issues.

Warranty and After-sales Service:

The comprehensive warranty period is 1 year. During this period, we provide 24/7 remote support, with emergency fault responses within 30 minutes, on-site (Shanghai) resolution for major faults, and general fault responses within 4 hours. Services include free version upgrades, interface debugging, system maintenance, and basic optimization.

5.2 Data Ownership

All business data, system data, interface development code, and secondary development functional code of the project shall be exclusively owned by the tenderer. The winning bidder is prohibited from retaining, disclosing, or misusing such materials without authorization.

Chapter 6 Supplementary Provisions

1. All requirements in this tender document constitute mandatory and reference specifications; bidders must fully comply with or exceed these requirements.

2. The bidder's tender documents must include the product proposal, implementation plan, case studies, team qualifications, and detailed itemized quotations.

3. This project does not accept consortium bids, nor does it permit subcontracting or division of services.

The tenderer is Huachangda Intelligent Equipment Group Co., Ltd.

Date: 29 May 2026